Hurricane Sandy Relief Information

City Harvest

12/11/12, Submitted by Mary Beth Henson - Vice President, Finance

Q 1:   What is the approximate dollar amount of donations and pledges that
          your organization has received to date in response to Hurricane Sandy?

A 1:    To date, City Harvest has raised $1.99 million in funds to support our Hurricane Sandy
          relief, with donations from individuals, foundations, organizations, and corporations.
          City Harvest was also selected as a special beneficiary for the New York Times
          Neediest Cases Fund and we have included an estimate for a portion ($250k) ofthe
          majority of the expected total in the above figure.

Q 2:   Will these funds be used solely for Hurricane Sandy relief? If not,
          approximately what portion will be used for Hurricane Sandy relief and
          what other purposes will funds be used for?

A 2:    Yes, City Harvest expects to use funds raised in support of Hurricane Sandy relief for
          our response to the storm.

Q 3:   Approximately how much has your organization spent to date on Hurricane
          Sandy relief?

A 3:    To date, City Harvest estimates that it has spent approximately $1.77 million on our
          Sandy relief efforts, including emergency food distribution to affected areas and
          expenses to restore our truck fleet and refrigeration equipment, both of which
          sustained flood damage during the storm. These estimates include an indirect rate
          expense rate of 15% applied to our direct, Sandy-related costs. We also have an
          additional $515k in projected direct expenditures that we are likely to incur in the
          coming months. In addition, we are also in the process of outlining a plan for
          extended relief efforts from mid-December to mid-February , which will be submitted to
          our board of directors for approval shortly.

Q 4:   What services has your organization provided to those affected by Hurricane
          Sandy? What populations or geographical areas are being served by your
          organization in response to Hurricane Sandy? What services does it expect to
          provide in the future?

A 4:    City Harvest has been providing emergency food to the communities hardest hit by
          Hurricane Sandy, including Coney Island and Red Hook in Brooklyn, the Rockaways and
          Breezy Point in Queens, the Lower East Side of Manhattan, and Staten Island. Since the
          storm made landfall, City Harvest has delivered a total of 1.5 million pounds of food
          to these areas.
 
          These food deliveries have been in partnership with a range of organizations including
          community-based emergency food programs, New York City Housing Authority, hurricane
          relief sites, FEMA, elected officials, the New York City Office of Emergency
          Management, and the Red Cross. To date, City Harvest's hurricane-related deliveries
          have focused on providing food that required little or no preparation including items
          like water, coconut water, juice, shelf-stable foods (e.g. canned goods, granola bars,
          pasta, etc.), and fruit. City Harvest staff and more than 1,000 volunteers also have
          been involved in this response, helping to prepare tens of thousands of pantry bags
          from bulk food donations at City Harvest's Food Rescue Facility in Long Island City.
          In addition to delivering shelf-stable food, City Harvest has also helped provide
          prepared meals to impacted communities. Building upon our relationships in the
          restaurant community, we asked supporters to prepare meals for distribution to those
          impacted by the hurricane. In total, we have delivered approximately 30,000 meals with
          the support of local chefs, restaurants, caterers, and other partners.
 
          As New York City's response to the Hurricane evolves, City Harvest's work is evolving
          alongside it. For many ofthe communities we're serving, power has been restored and/or
          those impacted are living in homes that now have the ability to prepare food again. As
          a result, City Harvest's food deliveries will begin to shift back to our normal
          emphasis on perishable goods, specifically fresh produce. As briefly mentioned in #4,
          we're also in the process of outlining a plan that will see City Harvest continue
          hurricane relief operations for an 8-week period from mid-December to mid-February.
          During this period we expect to continue hurricane-specific food distributions to hard
          hit communities through the existing emergency food network and at special hurricane
          relief sites that have emerged throughout these neighborhoods. We will also assess the
          capacity needs of emergency food programs in these communities as part of the next
          phase in our relief efforts.
 
          At the same time, we're hearing from a broad group of emergency food programs across
          the city that the general need for emergency food has spiked. Agencies far outside of
          Sandy's direct path are feeling its impact as they serve more people, operate as
          shelters, and/or expand their services to affected areas. This general increase in
          need is likely to continue throughout the holiday season and beyond, with housing a
          critical issue to be resolved. When many displaced by the storm find new homes, we
          expect that Sandy's true impact will be felt in communities throughout the city. We
          plan to stay in close touch with the emergency food network in the coming weeks to
          gather information on the demand they're experiencing.

Q 5:   Has your organization provided funding to other organizations for Hurricane
          Sandy relief efforts? If so, which organizations have received those funds
          and what is the approximate dollar amount provided to them? How does
          your organization determine the need for funding?

A 5:    No, at this time City Harvest has not provided other organizations with funds for
          Hurricane Sandy relief. As the response to the storm progresses, it is likely that
          City Harvest will re-grant a portion of the funds we've raised to support the
          rebuilding and/or repair of emergency food programs in the communities hit hardest by
          the storm. Similar to an existing grants program that City Harvest operates on an
          annual basis, to identify appropriate organizations we would select grantees through a
          request for proposal (RFP) process. City Harvest would evaluate any proposals that we
          receive with a grant review committee comprised of City Harvest staff and an external
          representative(s). Organizations that receive a grant will be required to report on
          the usage of these funds.

Q 6:   Has your organization provided, or does it intend to provide, direct financial
          assistance to individuals, families or businesses for Hurricane Sandy relief?
          If so, what is the approximate dollar amount that your organization
          has provided to date and approximately how much direct financial assistance
          does it expect to provide in the future? How does your organization
          determine the need for assistance?

A 6:    No, City Harvest has not provided direct financial assistance to individuals, families
          or businesses nor do we expect to in the future.

Q 7:   Does your organization have a plan in place on how to use any surplus funds
          not spent for Hurricane Sandy relief? If so, please describe that plan.

A 7:    City Harvest is carefully monitoring expenditures related to Hurricane Sandy. At this
          time, we expect to utilize all funds raised for hurricane relief to support the work
          described above. However, as the relief work scales back, if City Harvest has
          additional funds we would speak with donors about their willingness to redirect their
          gift to support our emergency food deliveries throughout the five boroughs.

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